Lockbox is Checkbook's approval system. It is intended to add a layer of security and accuracy to payments that are being made. Lockbox is particularly useful when multiple people have access to a Checkbook account and junior employees are tasked with the clerical work of creating payments. A senior manager then has the opportunity to go in and approve the ones that should be sent out.
When a Digital Payment is sent to Lockbox, it sits there UNPAID and waits for approval.
When creating payments, you can mark the payments as requiring approval by turning on the toggle button labeled 'Submit for approval'. It will look like this:
For the user who will be approving the payments, you will need to do the following:
Step #1:
When in 'Lockbox', you will see all Digital Payments that need review.
Step #2:
Select the specific checks (using the first column) that you would like to make a decision about.
Step #3:
Once a selection has been made, click "Approve Payment" or "Remove" based on the action you want to take on the chosen Digital Checks.
Clicking "Approve Payment" will send the Digital Payment to the recipient.
Clicking "Remove" will delete the Digital Payment that was created.